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Finance Officer, 8 hours per week, £5,120 p/a[1]

 

Do you have an analytical mind, genuine interest in numbers/accounts and excellent attention to detail? Do you care passionately about equality and the rights of everyone to self-determination, and have an understanding of the issues facing gender diverse individuals?

 

We are looking for an experienced Financial Officer to work eight hours per week reporting to the CEO.  This will be spread over two working days with a mixture of remote and office working to coordinate our core service delivery in accordance with our strategic aims and objectives and fit in with CEO/team requirements.

 

This is a great opportunity for someone to play a key part in the running and development of a growing charity.

 

Chrysalis provides safe, confidential, facilitated meetings online and across Hampshire and Dorset (where trans+, non-binary and questioning people, their friends and families can: meet with others of similar life experiences; receive counselling; participate in workshops; and engage in supportive, facilitated group work) as well as training, advocacy, peer mentoring and networking to promote understanding and inclusion of gender diverse people in society.

The Finance Officer role is an integral part of the charities management team ensuring:

  • Robust financial processes are in place for all current and future income and expense channels, in particular robust frameworks around the growing online income channels
  • all financial data is recorded and managed accurately and promptly within the charity finance systems and accounting requirements
  • high quality financial reporting that delivers the needs of the CEO, Treasurer and Board / Trustees of the charity
  • support the development of service KPIs and information that will support the operational running and development of the charity
  • sound financial planning and forecasting is in place
  • timely delivery of tax responsibilities (PAYE, VAT & Gift Aid) ensuring full payment and collection of all tax / aid receipts
  • Support to the CEO & Treasurer and office manager in the delivery of the charity’s financial responsibilities and growth plans

The successful candidate will have a ‘can do’ approach, be self-sufficient but equally work very closely with the CEO, Office Management and Treasurer of the charity, they should have a keen eye for accuracy, with a positive interest and ability to develop the financial systems of the charity as it continues to broaden more nationally

The role would be ideal for both someone who is developing their finance career but has the enthusiasm and growth potential to support the growth of an ambitious charity and or someone who can bring a depth of finance skills and insight that have been developed to date.

General tasks and deliverables:

  • receipt, recording and processing of all expenses of the charity, including VAT treatment as appropriate, ensuring the CRM (Customer Relationship Management) and finance systems are up to date and aligned
  • receipt, recording and processing of all income received through the various charity income streams, ensuring the CRM (Customer Relationship Management) and finance systems are up to date and aligned
  • preparation of monthly payment files and processing onto internet banking
  • drafting, updating and maintenance of finance policies and practices reflecting the agreed principles of the charity, including recommendation and implementation of improvements
  • appropriate financial control and authorisation processes are in place ensuring the safeguarding of the charity’s income and assets
  • monitor the charities income and expenditure ensuring suitable cashflow is in place at all times
  • full control account reconciliation and oversite of all accounts, including bank, expense, income and asset reconciliations, to audit review level, ensuring full audit trail for all financial records
  • responding to and resolving all external and internal financial requests and queries
  • ensuring all financial submissions are delivered as required to appropriate authorities, including tax, charity, auditor, bank, and others
  • acting as the charity’s compliance officer, overseeing and collating any information requests, liaising with the office management team

Skills we are looking for from you:

  • the ability to plan, prioritise and deliver to tight time frames in a small and dynamic team
  • a solid understanding of basic accounting and book-keeping principles
  • a basic understanding of VAT principles
  • excellent interpersonal skills with the ability to explain financial process and their rationale to people from a non-financial background
  • a good level of Excel and office IT skills, including an appreciation of how IT can be used to reduce manual intervention and improve processing speeds and lead on supporting the wider team to improve their Excel and MSOffice skills to enhance their skills and the role they deliver
  • AAT level two or three (or equivalent experience)
  • excellent attention to detail and a methodical approach to the role
  • experience of using accounting packages, ideally QuickBooks, but other software considered
  • lead on finance and operations dataflows and mapping to ensure congruence across CiviCRM, QuickBooks and other charity systems
  • quick to understand systems and data flows
  • an empathy with the work of the charity and the desire to develop the financial environment and wider service to support the charities growth
  • a decisive and straightforward team player, with a high level of drive and energy, a sense of humour, honesty, integrity and reliability and a passion to deliver a great job

 

Key dates

This role will be advertised internally and externally with a closing date of Monday 15th November 2021.

Interviews to be held online by Microsoft Teams meeting week commencing Monday 22nd November 2021

Please apply with a CV and cover letter detailing how your skills and abilities fit the job role to dawn.harding@chrysalisgim.org.uk

Your cover letter should include a response to each of these questions:

  1. How will you use your finance experience to support the development of Chrysalis over the longer term?
  2. What would you describe as your key finance strengths?
  3. How would you like to see the FO role develop as the charity grows from a southern based charity to a more regional far-reaching charity?

 

 

 

 

 

 

All Chrysalis employees are invited to further support the charity through volunteering over the course of the year.

[1] Based on a full-time salary of £24,000 p/a and a 37.5 hour working week

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